|Salary:||£13.70 per hour plus holiday pay|
|Date Posted:||14 September 2017|
We are currently recruiting for a Faculty Assistant to work for one our prestigious business school's, based near Baker Street.
This role is to providesecretarial and administrative support in all aspects of research and teachingto five faculty members, whilst working closely with members of theadministrative team, within and outside the department.
Main Duties & Responsibilities:
Dealing with all ESS applications – processing applications and informingstudents whether their applications have been successful
Judges – invitations, plan and organise the judging day schedule, put togetherjudges packs, provide judges with relevant information, organise judgeslunches, collate judges scores and record on spread sheet, name badges
Being on hand whilst the course is running for ad hoc duties – joining inactivities, ensuring events run smoothly, recording sessions to DVD
Planning and ensuring the smooth running of special events - alumni night, meet your mentor evening, judges lunches, final celebration BBQ
Administration of all courses undertaken by faculty members -, gifts, updatingcourse material online, ordering copyright cases, catering, AV requirements.
Entering student grades on excel sheets
Photocopying and general administrative duties
Preparing teaching materials using Word, Excel and PowerPoint.
Conducting basic research
Organising meetings and travel arrangements for faculty members and visitors.
Responding to teaching/student enquiries in a professional manner via telephoneor face to face
Regular liaison with Central Services Programme Management Department
Interactionwith Students, visitors and other members of LBS community
Processing expenses for Faculty members and visitors to the School
Using the online invoicing system
Budget – oversee the course budget, ensure all externals pay fees, puttinginvoices through procurement
Working on ad hoc projects for Faculty Members/with colleagues.Any other duties as assigned by your line manager.
Knowledge / Qualifaticaion required:
Good general education at A level or above or other relevant qualifications/experienceA high standard of English language and mathematics
Skills/ Experience required:
Secretarial background and familiarity with office organisation and administration
Computer literacy: excellent knowledge of MS Office applications including Word, Excel and PowerPoint
Excellent accuracy and attention to detail
Skilled in handling a busy workload, prioritising multiple deadlines and multi-tasking
Proven organisational abilities with excellent forward planning and time management skills
Excellent interpersonal skills and experience of working in an academic environment
High level English language skills and ability to draft correspondence
Hard-working, conscientious and efficient
Friendly, enthusiastic, flexible and professional
Ability to use initiative and be proactive
Able to work well independently and also within a team
Excellent Communication skills & professional telephone manner
Working hours: 35 hours per work
Pay rate: £13.79 per hour plus holiday pay
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