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Vacancy Details

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Location: London
Position: Administration
Salary: £10.55 per hour - £369.25 per week
Date Posted: 15 October 2019
Vacancy Type: Graduate Internship
Job Description:

Salary: London Living Wage London Living Wage £10.55 per hour - £369.25 per week   

Company: The London Borough of Waltham Forest         

Location/Nearest tube: Walthamstow central station (Victoria line), Woodstreet, Blackhorse Road

Term:    12 months (possibly extended to 15 months)

Hours: Full-time, 35 hours per week

Deadline: University of London will be shortlisting immediately.

To Apply: Please see application process at the bottom. Any applications made to Waltham Forest directly will not be considered in their recruitment process  

An exciting 12 months (with option to extend to 15 months) placement  opportunity has arisen for a graduate working in the Education Capital and Planning team, London Borough of Waltham Forest.

The Education Capital and Planning Team (ECP) cover a number of key areas within the Families and Homes’ Directorate. The Team’s main purpose is to provide a technical client-side function to all school property investment decisions that affect the delivery of education within Waltham Forest.

This is a fantastic opportunity as previous Interns have successfully secured positions within the Councils Planning Team and moved into a funded placement to complete their professional training.

The Role

The Postholder will provide support essential to the whole team but primarily to the Schools Asset Manager. 

Key tasks will include:

·       Supporting the Education Capital & Planning Team in the co-ordinating and consultation of other service areas (primarily Planning and Capital Programmes School Delivery projects)

·       On Asset Management (site visits, inspections and updating information on school buildings and maintaining accurate asset information in Concerto (the council’s asset management system)

·       Liaising with senior managers to organise and facilitate meetings and workshops as and when required

·       Supporting the Schools Asset Manager in advising on current standards and providing guidance on maintenance, technical, health and safety and other property-related matters

·       Updating the Property Management Handbook ensuring it is user friendly

·       Support the Schools Asset Manager with the monitoring of schools’ management of projects and their custodianship of premises

·       Support the Schools Asset Manager in seeking funding opportunities, supporting the education community to identify funding or bid opportunities and support applications

·       To engage and work collaboratively with colleagues including planners, housing, highway and property colleagues to deliver good, robust and quality built school environments

·       Ensure all the legislative and statutory changes to schools (including enlargement and closures) are kept up to date and communicated effectively

·       Manage small projects under the direction of the relevant Team member e.g. managing the updating of school site plans, Access Audits

·       Support the Senior Project Manager to deliver the Schools Arts Programme for 2019/2020

·       Develop standard site visit/asset management checklist.

The intern will also have an opportunity to input to the admissions team, and to liaise with other council services as opportunities arise ensuring a variety of learning opportunities within a local government setting. 

Expected outcome of the placement

The key outcomes of this placement will be improved asset management database information and processes.  A key part of this role will be visiting and inspecting schools and ensuring information on the database is accurate and consistent.  They will be working closely with the Asset Management Database Administrator.

·       To support schools to meet their statutory duties regarding their premises.

·       To gain in depth knowledge from a local government perspective on the strategic management and delivery of education capital projects, school admissions and the management of school buildings.

·       The outcome of this placement will be new and effective operating models that deliver the objectives of the service.

·       On a personal level we would hope the Intern would gain an understanding of local authorities’ opportunities and constraints, the LA’s role in supporting schools to improve both educationally and in managing their premises and in making sure that good school places are available for all local children.

·       The intern should also gain an insight into facilities and asset management, corporate responsibility, health and safety, how policies are driven and updated, public and internal consultation and stakeholder engagement, the importance of balancing value for money and design and quality.

The Candidate

An interest in buildings, education, asset management and team working to bring tangible benefits to local families through the project work undertaken by the local authority and schools would be desirable.

The successful candidate will be willing to take on a varied workload and willing to learn new skills where required.

·       Must have a 2:2 or a above. Waltham will welcome applicants from all degree backgrounds but the placement will be particularly suitable for those with backgrounds in building surveying, facilities management, planning, architecture, construction or facilities management.

The successful candidate will also need to have;

·       An up to date enhanced DBS check (would be ideal)

·       At least 3 months’ work experience in any sector

·       An interest in buildings, education, asset management (essential knowledge) and team working to bring tangible benefits to local families through the project work undertaken by the local authority and schools.

·       Excellent written and verbal communication skills

·       Excellent Microsoft office skills (Word, Excel, Outlook and PowerPoint)

·       Excellent work ethic

·       A proactive and hardworking approach

·       The ability to work well within a team as well as use your initiative to solve problems

·       Excellent time management skills

Application Process:

1. Applicants should apply with their most up to date CV only, no cover letter required at this stage.

2. All CVs will be filtered and screened by the University of London’s Internship Team.

3. Once the Internships team at the University have filtered and screened all the applications; they will call all the suitable applicants over the phone. Unfortunately due to the high number of applications that we receive, we can only call the most suitable candidates.

4. Successful candidates will be notified of the application process and the next stages

The recruitment for this position is fully managed by CoSector University of London, Internships team therefore, if you have any problems with applying or questions regarding the placement, Waltham Forest ask that you contact the University of London Internships team directly. Any candidates that contact Waltham Forest directly will be missed in the application process.

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