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Vacancy Details

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Location: London
Position: Human Resources
Salary: £38,000 per year
Date Posted: 08 August 2019
Vacancy Type: Temp
Job Description:

We are currently recruiting for a HR Operations and Data Managerto work within one of our prestigious institutes based near Regent's Park. This is a temporary Contract starting the ASAP ending mid November. 

Job Propose: 

As a member of the Faculty HR team, the HR Operations and Data Manager will help to provide a seamless service to faculty and contribute to the overall function of the Faculty HR team. Main duties will include: 

Providing HR data and systems management including the inputting, managing and reporting of data on various systems  

Advising the team on the management of systems solutions 

Committee management 

Overseeing and advising on immigration requirements for an international faculty base 

Managing performance reviews and other HR reviews/projects 

On boarding of new faculty and arranging faculty events 

Managing the professional development portfolio for faculty  

Managing the payment of informal teaching and research support staff on the occasional payroll 

Managing teaching and honorary awards process 

Deputising for the Assistant Director (Faculty HR) when required 

Other tasks as requested by the Director of the Research and Faculty Office

Delivery and Support:

Apply specialist technical knowledge across a range of different areas to deliver required services in line with defined processes, escalating queries or tasks if outside own technical knowledge and/or standard procedure for own area

Respond to requests from all stakeholders, providing specialist advice to deliver the information and/or understanding they require and provide an excellent service

Resolve operational day-to-day issues referred from across the School, ensuring an efficient and first-class service is extended to all stakeholders

Design and develop materials and policy guidance, with supervision from more senior colleagues, for use in the provision of an efficient and effective business support service

Provide training to colleagues or stakeholders on an area of specialism to upskill and educate others in the business support services provided

Analysing and Reporting:

Independently collate, cleanse and analyse data, and make recommendations based on analysis to support the department’s decision-making process

Liaise across the team and other departments to prepare reports to inform review, planning and decision-making


Undertake investigations and inspections of data, processes and working practices in accordance with established procedure to identify actual/potential compliance issues and recommend appropriate action

Contractor Management:

Oversee onboarding of contractors who are delivering services for an area of specialism for London Business School so that they are aware of the policies, procedures and key deliverables

Project Management:

Plan and deliver a range of straightforward projects, and/or contribute to more complex projects with guidance from more senior colleagues, to ensure delivery against project time, cost and quality standards, and targets


Delivery of high-quality service in Faculty operations and data management 

Area/team compliance with necessary regulations/processes

Production of high-quality reports, with the identification of trends and issues

Timely and robust on boarding of contractors

Projects delivered on time, on budget and to quality standards and targets

Qualifications and Experience needed: 

A team player to work collaboratively across the department

A degree or equivalent, or substantial relevant experience

Background in or understanding of HR/professional development

Excellent IT skills including knowledge of the full functionality of Excel

Experience of using relevant software to extract and report on and analyse HR data

Strong communication skills both written and oral

Organisational skills and ability to manage a varied workload

Committee experience

Excellent interpersonal skills that range across all levels within an organisation

An understanding of academic environments – ideally in a higher education setting

Development of relationships within and outside the team, and positive feedback from colleagues

Improvements to processes and procedures in own area of specialism.  

Up-to-date and accurate financial information for own service area

Woking Hours - 35 hours per week - Full Time 
Pay rate - £38,000 per year 



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